Breeders Alley

Contact Person regarding this application.
Full Name:
Phone: Email:
I, the Contact Person named above, am authorized to speak on behalf of the company I am submitting this application for.

Company Information
Legal Company Name: (Must match your Insurance Certificate)
Mailing Address:
City: Prov: - - Provinces - -AlbertaBritish ColumbiaManitobaNew BrunswickNewfoundlandNorthwest TerritoriesNova ScotiaNunavutOntarioPrince Edward IslandQuebecSaskatchewanYukon- - States - -AlaskaAlabamaArkansasArizonaCaliforniaColoradoConnecticutDelawareFloridaGeorgiaHawaiiIowaIdahoIllinoisIndianaKansasKentuckyLouisianaMassachusettsMarylandMaineMichiganMinnesotaMissouriMississippiMontanaNorth CarolinaNorth DakotaNebraskaNew HampshireNew JerseyNew MexicoNevadaNew YorkOhioOklahomaOregonPennsylvaniaRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahVirginiaVermontWashingtonWisconsinWest VirginiaWyoming Postal Code:

Company Public Information
Company Display Name:
Website: Phone #:

Your products and services
Please provide a description of your program:
(this information may be published on our website and/or in our show program)

Your Booth

IMPORTANT: Booth selection policy for Horse Expo 2025

Booths will be assigned as horse expo deems fit. Please fill out the Feedback & Notes section below if you need to make anything known to use regarding your Horses and placement of them. We will do our best to accommodate any requests in the feedback and notes section below.

I have read, understand and agree with the Horse Expo Canada's Booth Selection policy as detailed above.

Booth Size: —Please choose an option—Option 1: $1,450 - Booth Space only 10'x15' (NO STALL)Option 2a: $1,550 - Booth Space 10'x15' + 1 stallOption 2b: $1650 - Booth Space 10'x15' + 2 stallsNon-Profit Option 1: $815 - Booth Space only 10'x15' (NO STALL)Non-Profit Option 2a: $915 - Booth Space 10'x15' + 1 stallNon-Profit Option 2b: $1,015 - Booth Space 10'x15' + 2 stalls

Your Booth:

• NOTE: Your horse can only be in the trade show building during trade show hours.

• includes overnight stalls where applicable (already included in the price). If you intend to haul-in each day, please let us know so we don't book you a stall.

• includes bulk shavings. We will do our best to get the shavings close to Breeders alley.

• includes 8' tall back drape & side drape where applicable.

• includes power. 750 watts of power, which is 1/2 of a normal house outlet. This is typically enough for most booths, however if you need extra power, or specific places the power needs to be, that must be arranged with the show decorator, Goodkey.

• does not include tables, chairs, carpet, decorations, or any other fixtures or items. The show decorator, Goodkey, is who you will book these items with directly. An email will be sent closer to the show with Goodkey's contact information and decorator package.

• must be staffed by at least 1 person during all expo open hours.

• must be fully operational (shoppable) until the show end on Sunday April 27, 2025. Exhibitors found dismantling packing up, or closing shop in any way prior to the end of the show may lose their opportunity to rebook for the next expo.

• location will be assigned by Horse Expo Canada at our discretion. If the floor plan changes, returning exhibitors who have chosen their same location will be placed as close to the original position as possible.

• must be constructed within your purchased footprint due to fire regulations. Booths not compliant with this will be asked to correct the problem. If the problem is not resolved in a timely fashion, a fine will be issued in writing and delivered to the booth operator.

• must not have loud or disruptive machinery or equipment, including loud music played within your booth space.

Marketing Opportunities

Request ad-space on the annual Horse Expo 2025 shopping bag. $245 (limited spaces available)

Please send me information about advertising in the 2025 Horse Expo Program.

Please send me information about participating in the fashion show.

Please send me some information about donating to or helping with Horse Expo 2025 Kids Activities.

Please send me some information about sponsoring (marketing at) Horse Expo 2025.

I'm interested in a time slot in a "Product Showcase" area. (new possible concept)

I'm interested in a featured product display box placed around the expo. (new possible concept)

Notes & Feedback

Leave us feedback or notes below. Anything from the show in general to your booth details. Please indicate your horse breed and sex (if applicable).

Important Terms & Conditions

• A credit card must be kept on file. It will be the card used to complete this form (below).

• Upon submission of this form a $100 (pre-auth) deposit will be required. We may or may not capture these funds. If we do not capture them, they will be released after 7 days.

• Chargebacks or returned cheques will be subject to a $75 administration fee per instance.

I understand and agree to the payment terms as outlined here.

Insurance

Exhibitors are required to carry general liability insurance in the amount of at least $2,000,000. Horse Expo Canada must be named as Additional Insured with the following Information:

I understand that insurance will be required for this show, as outlined in this application.

Cancelation & Refund Policy

There are 2 options if written cancelation is received by Horse Expo Canada on or before Dec 31, 2024.

1. Booth payment can be moved to Horse Expo 2026, less a $150 administration fee; OR

2. A refund can be given less an administration fee of 10% of the booth cost or $200 (whichever is greater).

After December 31^st, 2024 no refunds will be available.

I have read, understand and agree with the Horse Expo Canada Cancelation & Refund Policy.

Booth Layout and operation

Option 2 Booths includes 1 or 2 10’ box stall(s) with 1 door facing the back aisle, 1 door side facing a 10'x10’ selling space, and 1 door facing the selling aisle, 8-foot-tall back and side drape (where applicable), 750 watts of power, a listing in the Horse Expo Program, and on HorseExpo.ca. Carpets, tables, chairs, decorations, and other fixtures are not included in the booth price. Booth services can be arranged through Goodkey (information will be included with your welcome package). Booths must be staffed during all show hours by at least 1 person.

There cannot be anyone in the stall with the animal except the owner(s) at any time, with the exception of veterinary or other emergency personnel. The stall doors should not be opened any more than necessary during show hours. If needed the owner can remove the animal at any time using the back aisle to exit the building.

I have read, understand and agree with the Booth Layout and operation section.

Exhibitor Passes

3 exhibitor passes (wrist bands) are included with your Breeders Alley booth. Extra exhibitor passes are available for purchase upon check in. Exhibitors must wear their wrist band (on their wrist) at all times during the show

Subletting / Booth Sharing

Subletting or sharing of booths is not allowed for a number of reasons. In certain cases, a booth may be split so 2 companies can occupy the space next to one-another. (contact Horse Expo to discuss)

Exhibitor Acceptance

Horse Expo Canada reserves the right to refuse or reject any Exhibitor Booth Application for any reason, whether stated publicly, privately or not at all.

Security

Uniformed security personnel will be on duty in the exhibit halls during event hours and will be circulating in the trade show buildings when buildings are closed to the public. If you should experience a security issue, contact our staff in the Information Booth or a security officer in your building. You are fully responsible for the security of your possessions and are advised to keep a careful watch over them—especially during move in and move out, as the doors will be open and many people will be coming and going. Neither Horse Expo Canada nor the event facility assumes any responsibility for your property or consigned property before, during, or after Horse Expo Canada.

Dogs / Pets

Dogs, cats, and other animals are not permitted in Westerner Park at any time, except for Registered Service Animals

Exhibitor Occupancy

You must check in with the show office before setting up your booth. Check in will end Thursday April 24, 2025 6:00pm. In the event an exhibitor is unable to check in before the end of the check in time, and you have not let us know you are still attending, Horse Expo Canada shall have the right to utilize your contracted space in any manner we choose. This will in no way release the contracted exhibitor and if there is any balance owing to Horse Expo Canada it will still be due and payable in full.

Waiver

The Exhibitor agrees to indemnify and hold harmless Horse Expo Canada, also referred to as management, principles, agents, officers, employees, and volunteers from all claims, losses, costs, damages, or expenses resulting or arising from any and all injuries to or death of any person or damage to any property caused by an act, omission or neglect of Exhibitor’s agents, employees, invitees, contractors, or guests which occur in or about the Exhibit Space. Exhibitor agrees to use and occupy the Exhibit Space at Exhibitor’s own risk, and hereby releases Horse Expo Canada, its agents, officers, employees, and guests from all claims for any damage, loss or injury to persons or property to the full extent permitted by law occurring in or about the Exhibit Space, including, but not limited to damages, resulting from the acts of other Exhibitors, theft, vandalism, fire, and other casualty damage or damage arising from any defects in the premises.

If a provision of this Agreement is or becomes illegal, unenforceable, or invalid in any jurisdiction, it shall not affect (1) the enforceability or validity in that jurisdiction of any other provision of this Agreement, or (2) the enforceability or validity in other jurisdictions of that or any other provision of this Agreement.

We, the undersigned, do hereby agree to exhibit at this event, produced by Horse Expo Canada, with the terms and conditions outlined above.